
Job Description:Sales & Marketing Representative (UK)
We are currently looking for an independent Sales & Marketing representative based in London to take on the challenge of expanding Explorer's brand presence and ultimately sales across the UK.
This position involves working with our UK distributor to strengthen our position in the retail market by increasing interest from retailers, developing media relationships, implementing grass-roots marketing campaigns and taking a creative approach to promoting our products within the UK.
The ideal candidate will be self-disciplined (as this position will be working from home or in the field), highly-motivated and organised with a flair for the retail market. You will also need to be an excellent communicator and have the ability to work well with third parties.
Experience within sales and marketing is essential, ideally with some field sales experience. Knowledge of the book industry is a distinct advantage.
Training will be conducted in Dubai and travel within the UK will be a regular part of the job.
If you would like to know more about this position or are interesting in applying please send your CV to jobs@explorerpublishing.com
Job Description: GM Sales & Marketing
Salary: Dhs 230k + commission (tax free)
The General Manager will head up the retail & corporate sales, media sales and marketing departments. Candidates must have a strong publishing background and be passionate leaders and outside-the-box thinkers who will bring fresh revenue-generating ideas to the table. The ideal candidate will have the skills to determine and implement a successful sales and marketing strategy. Minimum five years’ senior management experience required.
Job Description:Media Sales Area Manager
Reports to: Associate Publisher
Date: 2008
General Responsibilities
Sells print advertising space in the various Explorer publications.
Specific Responsibilities
- Researches various sources in order to identify and target potential clients
- Monitors relevant media for frequent advertisers and inputs information into the Explorer Management System (EMS)
- Provides Project Manager with any new information/outlets/activities, etc for inclusion in the publication as well as suggests content material that will help facilitate advertising sales
- With the support of the Sales Administrator, initiates broad-faxing and broad-e-mail
- communications to potential clients
- Cold-calls potential clients in order to determine advertising needs and to schedule meetings
- Meets with potential clients to advise them of the advantages of advertising while also obtaining pertinent information concerning client's past and current advertising needs
- Enters all client information into the EMS including phone calls, meeting notes, schedules, booked adverts, ad placement, etc
- Completes advertising booking form with client once sale has been confirmed
- Targets potential barter clients for publicity or service possibilities
- Meets agreed upon targets and schedules as established by Explorer
- Develops relationships with clients through positive ongoing contact and communication
- Ensures that publication copies and thank-you letters are sent to all advertising clients once the publication has been printed
Knowledge, Skills & Abilities
- Sound knowledge of the advertising market and proven sales record
- Extremely passionate about sales and Explorer products
- Inquisitive nature and highly proactive, initiative to work autonomously
- Outgoing with excellent telephone manners and superb communication skills (verbal & written)
- Patient while still being results-oriented /target driven for success
- Successfully works with minimal supervision and possesses excellent prioritising skills
- Good working knowledge of MS Word, the Internet and email
- Excellent interpersonal skills with a costumer service oriented focus
Communicates & Co-Operates With
The entire Explorer team with special emphasis on the Advertising Manager and sales team
Job Description:Corporate Sales Executive
Reports to:Production Manager
Date: 2008
General Responsibilities
Sells bulk quantities of the various Explorer publications.
Specific Responsibilities
- Researches various sources in order to identify and target potential clients
- Send out quotations to all client requests based on agreed discounts and prices
- Ensures the delivery of all ordered products (including the invoice) by coordinating with the Sales & Marketing Administrator
- Ensures that all invoices are printed correctly by giving all the necessary information, such as prices, quantity, payment terms and exact contact details to the accounts team
- With the support of the Sales Administrator, initiates broad-faxing and broad-e-mail
- Communications to potential clients
- Cold-calls potential clients in order to determine needs and to schedule meetings
- Meets with potential clients to advise them of the advantages of bulk purchases while also obtaining pertinent information concerning client’s past and current purchases
- Enters all client information into the EMS including phone calls, meeting notes, schedules, etc in coordination with the Sales & Marketing Administrator
- Supervises the Sales Administrator in regards to all bulk-sales-related activities
- Meets agreed upon targets and schedules as established by Explorer
- Develops relationships with clients through positive ongoing contact and communication
Knowledge, Skills & Abilities
- Inquisitive nature and highly proactive, initiative to work autonomously
- Extremely passionate about sales and Explorer products
- Outgoing with excellent telephone manners and superb communication skills (verbal & written)
- Patient while still being results-oriented /target driven for success
- Good working knowledge of MS Word, the Internet and email
- Excellent interpersonal skills with a costumer service oriented focus
Communicates & Co-Operates With
- Production Manager
- Marketing Manager
- Sales & Marketing Administrator
- Distribution Supervisor
- Accounts Team
Job Description:Field Sales Manager
Reports to:Head of Retail Sales
Date:2008
General Responsibilities
Responsible for ensuring smooth, efficient and effective sales & distribution of Explorer and other contracted publishers’ products directly to booksellers in the UAE and Oman, and through sales representatives in rest of the GCC.
Specific Responsibilities
Sales & Distribution
- Strengthen and improve the Explorer distribution network within the UAE & rest of GCC
- Source and add new non traditional outlets suitable for specific products to the network
- Determine product retail price based on production costs and market analysis
- Acquire pre-publication orders and bulk/customised retail orders in order to maximise sales of Explorer products
- Plan and manage the control and movement of books
- Review GCC distributor status on a regular basis; settle all outstanding dues/stock with current distributors; renegotiate contracts where necessary
- Constantly monitor competition titles and activities
Bookseller Relations
- Establish, maintain & strengthen relationships with key booksellers through frequent phone calls, visits and meetings
- Gain feedback from major booksellers on other current & forthcoming titles
- Communicate sales progress to key booksellers on a regular basis and ensure timely sales statements from sub distributors
- Negotiate in store displays for existing products and new product launches.
- Organise a bookseller conference once yearly to bring all retailers together in thanks for support, and to familiarise them with present & forthcoming Explorer products
- Encourage involvement of key booksellers and distributors in sales and forecasts
- Review & analyse sales of smaller booksellers and determine feasibility of distributing to these outlets
- Determine bookseller discounts, terms of business & policy changes
Marketing
- Develop major account promotion strategies with the Marketing Manager, including advertising, window displays, end caps, floor displays, display units etc
- Work in conjunction with the Marketing Manager to determine and agree on special retail promotions and offers
- Ensure participation in book fairs; attend GCC trade fairs and exhibitions
- Ensure that advance information sheets and jacket images are sent out on a regular basis, and booksellers and distributors are immediately informed of changes to book release schedules
- Work with the Digital content Manager to ensure online websites are updated with our products on a regular basis
Warehousing & Logistics
- Co-ordinate with Warehouse Assistant/incharge and Accounts Manager to control stock movement and maintain organised stocks
- Work with Accounts Manager to determine insurance value of warehouse stock
- Implement stock tracking process to ensure smooth stock control and movement
- Determine and implement a system to ensure early alerts for low stocks
- Report stock situation on a weekly basis to the HRS
- Determine cost effective, reliable shipping methods
Forecasting and Reporting
- Provide monthly sales reports to the HRS
- Forecast sales and provide quarterly and half yearly sales forecasts
- Develop sales targets with HRS and meet these sales targets
- Review and analyse month end sales & stock reports
- Monitor product sales on monthly basis; discuss sales, stock status with HRS
- Discuss status of underperforming books with Marketing Manager to develop advertising/ marketing options and/or campaigns to help increase sales
Accounting
- Work closely and on a regular basis with the Finance Manager to ensure all distribution accounts are properly established, bookseller contracts signed and credit problems are monitored and resolved
- Keep the team up to date on problem accounts.
- Determine ‘hold’ or ‘release’ status for key accounts
Vehicle Management
- Oversee Vehicle Supervisor, and movement and control of Explorer vehicles
- Co-ordinate with Finance Manager on vehicle purchase, maintenance and repairs
Teamwork & People Management
- Manage and monitor the Distribution team (including recruitment, appraisals, rewards, disciplinary action, termination etc)
- Ensure that the team is properly briefed on all upcoming titles, discounts, procedures etc
- Communicate ideas which may improve the efficiency, performance or standards of the team and be open to the consideration of new ideas
- Perform quarterly staff productivity assessments
- Organise and conduct staff training
- Develop and manage a sales commission structure for the Distribution team
Knowledge, Skills & Abilities
- Educated to minimum degree level
- Minimum five years publishing industry experience, specifically in Sales/Distribution area
- Previous relevant management experience
- Experience working in a start-up and early growth, fast moving and challenging environments
- Track record of achieving sales growth, new market development
- Demonstrable experience of effectively executing strategic plans and working to tight guidelines, strict deadlines and budgets
- Highly numerate, articulate, with well developed interpersonal and people management skills
- Sound commercial sense; innovative
- Self motivated, proactive and ambitious
- Strong personal integrity
- Ability to build strong long term relationships internally and with business partners
- Valid, clean UAE driving licence
Job Description: Retail Sales Merchandiser
Report to: Retail Sales Supervisor
Date: 2008
Responsible for ensuring that products appear in the right store at the right time and in the right quantities. This involves working closely with the buyers at retail outlets, maintain stock levels and displays.
Sales & Distribution
- Ensure that books are made available in all outlets in your designated area are they are well stocked and attractively displayed.
- Acquire orders & LPO’s regularly for new and existing products.
- Increase and develop sales in assigned areas/outlets.
- Ensure proper product placement and come up with creative ideas to improve product placement and displays.
- Visit retail outlets to check & maintain stock levels, displays and to process returns if any.
- Always ensure damaged copies are on not display.
- For specially packaged books, ensure one copy is open for customer browsing.
- For products that require a special sticker, ensure that these appear on the book.
- For photography products, ensure that one book is marked as a display copy and are placed in specially made plastic jackets.
- Constantly observe competitors products and ensure our products have better visibility.
- Follow daily schedules as given by the supervisor.
- Report to RSS on a daily basis and use email when necessary.
- Ensure timely fulfilment of orders.
- Daily Retail visits to check on stocks and displays.
- Ensure A class products are always made available in leading outlets.
- Ensure A class outlets are visited more than once a week and never run out of A class products.
- Report new competitor titles or new unusual titles on a regular basis.
- Ensure maximum efforts to achieve set sales targets.
- Ensure proper documentation issued to retail outlets.
- Ensure accurate discounts & billing.
- Ensure consignment accounts are invoiced monthly in your designated area.
- Co-ordinate Ministry of Information approvals.
- Ensure POS distribution.
- Trouble shoot & resolve day to day issues such as LPO dates, delivery times, low stocks and sub distributor issues in your designated area.
- Ensure swift distribution and orders for promotional products.
- Ensure proper delegation of tasks to the Delivery Salesman.
Bookseller Relations
- Ensure highest level of customer service to retail outlets.
- Ensure regular updates of new & forthcoming titles to the outlets.
- Gain feedback from booksellers on current & forthcoming titles.
- Because you are in contact with employees, customers, and retailers, and in a key position for guaranteeing their satisfaction, your position requires confidentiality, tact,sensitivity and professionalism.
- Ensure highest level of customer service when visiting retail outlets.
- Meet & greet customers with a smile.
Warehousing & Logistics
- Assist Warehouse assistant in loading/unloading of products & preparing shipments as and when required.
Accounting
- Assist Finance with recovering payments from outlets for difficult accounts.
- Co-ordinate with Finance to receive up-to-date figures for consignment accounts to ensure proper and timely billing.
Vehicle Management
- Drive carefully adhering to all traffic rules.
- Strictly understand and follow the company vehicle policy.
- Ensure your vehicle is well maintained to avoid frequent breakdowns.
- Co-ordinate & schedule regular maintenance and repairs of your vehicle.
- Report any vehicle problems or breakdowns to your supervisor immediately.
Teamwork & Communication
- Ensure that you are properly briefed on all upcoming titles, discounts, procedures etc
- Communicate ideas which may improve the efficiency, performance or standards of the team and be open to the consideration of new ideas
- Attend daily morning meetings of the team and understand assigned tasks, areas and responsibilities.
Job Description:Deputy Editor
Report to:Managing Editor
Date: 2008
GENERAL RESPONSIBILITIES
To work alongside the Lead Editor on the production of the following (in a one year period) from conception to print:New country – two residents’ guides, two mini guides and two mini maps
Update country – two residents’ guides, two mini guides and two mini maps (where applicable)
Additional activity guides and lifestyle products.
SPECIFIC RESPONSIBILITIES
- Creating country profiles for new countries/cities
- Working to set schedules
- Searching for potential authors and partners
- Testing and managing authors (alongside the Lead Editor) and dealing with author contracts
- Assessing authors’ work and liaising with them on corrections
- Editing authors’ work
- Assessing and repackaging information from Residents’ Guides for Mini Guides
- Managing Editorial Assistants’ time on a project
- Working with the layout designer on the pages
- Working with the image editor on the photo brief
- Managing (alongside the Lead Editor) the sign-off procedure
- Working on artwork checks and ozzalid checks
- Maintaining up-to-date information and corrections for update books
- Managing the schedule of update books
- Working within set budgets
- Working with the team to come up with new ideas for projects or improvements to current titles
Additional responsibilities
- Working on contract publishing jobs
- Writing adverts, poster text, marketing material
- Working on adhoc projects, such as restaurant guides or activity books
- Writing features for external magazines
- Working on in-house business material, such as the corporate brochure
KNOWLEDGE, SKILLS & ABILITIES
- Sound, broad knowledge of subject matter
- Inquisitive nature with proven research abilities
- Friendly, relaxed, informative, easy-to read writing style and skills
- Exhibits strong initiate and excellent prioritising skills
- Successfully operates with minimal supervision
- Highly responsible
- Passionate about the work, exploring and guiding others
- Good working knowledge of MS Word, Excel, the Internet and Email
COMMUNICATES & CO-OPERATES WITH
- Project Manager (Lead Editors)
- Layout Managers
- Managing Editor
Job Description: Editorial Assistants
Report to: Group Editor
Date: 2008
GENERAL RESPONSIBILITIES
To work alongside the Lead Editor and Deputy Editor on the production of the following (in a one year period) from conception to print: New country – two residents’ guides, two mini guides and two mini maps Update country – two residents’ guides, two mini guides and two mini maps Additional activity guides and lifestyle products.
SPECIFIC RESPONSIBILITIES
- Creating country profiles for new countries/cities alongside the Deputy Editor
- Working to set schedules
- Internet research for new guides
- Populating the control form in EMS – tables and company headers
- Assessing hard data
- Processing pre-output reports for guidebooks
- Trafficking the sign-off procedure
- Checking table and company data in layout
- Checking map references
- Indexing for guidebooks
- Cross referencing and page numbering for guidebooks
- Maintaining updated information in EMS
- Updating and managing company information in EMS
- Managing freelance database in EMS and scheduling freelance payments
Possible additional responsibilities
- Working on contract publishing jobs
- Cataloguing magazine and newspaper clippings
- Maintaining Explorer library
- Managing subscriptions
KNOWLEDGE, SKILLS & ABILITIES
- Has good organizational skills
- Works very exact
- Likes to interact with people
- Likes to support the whole team
COMMUNICATES & CO-OPERATES WITH
- Project Manager (Lead Editors)
- Managing Editor
Job Description: Software Engineer
Report to: Publisher
Date: 2008
GENERAL RESPONSIBILITIES
The Software Engineer’s role is to ensure smooth, efficient and effective working of the software related tasks, working in synchronization with various departments, thereby assisting to achieve the business objectives and goals of the company.
SPECIFIC RESPONSIBILITIES
- Developing and modifying various utilities and modules using ASP / ASP.NET
- Creating and maintaining the database for the company
- Extraction of specified data as per the user requirements
- Creating reports, thus proving to be beneficial for various departments
KNOWLEDGE, SKILLS & ABILITIES
- Having apt experience and knowledge in technologies like ASP, ASP.NET, Javascript, HTML; MS Access, SQL Server databases; and reporting software
- Knowledge of MS Office package
- Basic knowledge of hardware
- Cognizance of latest technologies
- Strong inter personnel skills
- Team player
- Ability to work with people at all levels in an organization
Job Description: Web Coder
Report to: Digital Content Manager
Date: 2008
GENERAL RESPONSIBILITIES
The Web Developer’s role is to maintain existing websites/communities and develop new projects for Explorer Publishing and Explorer DesignLab.
SPECIFIC RESPONSIBILITIES
- Development of CMS for Explorer website
- Optimisation and maintenance of Explorer website, including development of new website modules.
- Updating Residents’ Info, Products and Corporate details on website
- Development and maintenance of Explorer Communities
- Development of websites for EDL clients
- Development of e-stationery templates
- Development of HTML newsletters/flyers/surveys
- Development of banner ads and interactive media
- Monitoring domain/hosting renewals and purchases
KNOWLEDGE, SKILLS & ABILITIES
- Excellent understanding of PHP, Javascript, XHTML and CSS
- Good understanding of MySQL and relational database design
- Experience in development using CMS's such as Joomla, Mambo and Drupal
- Good understanding of Flash and Actionscript
- Cross browser/platform development
- Cognizance of latest technologies
- Strong inter personnel skills
- Team player
- Ability to work with people at all levels in an organization
ADDITIONAL SKILLS
- Search Engine Optimisation
- Use of Prototype or derivative frameworks (Mootools, scriptalicious, etc)
- Linux web server administration
- Web design/layout experience
- Experience with Photoshop/Illustrator
Minimum two years of work experience required. CVs must contain links to websites/projects developed. Close
Job Description:IT Administrator
Report to: Publisher
Date: 2008
GENERAL RESPONSIBILITIES
Is responsible for the whole Explorer network and server, the basic setups for a new users. Evaluates user needs and system functionality.
SPECIFIC RESPONSIBILITIES
- Oversee network and server. Ensuring data is backed up on a regular basis
- Overseeing Server security and anti-virus updates etc.
- Evaluating user needs and system functionality
- Ensuring that IT facilities meet the needs of individuals and projects
- Planning, developing and implementing the IT budget, obtaining competitive prices from suppliers, where appropriate, to ensure cost effectiveness
- Provide users appropriate support and advice within the office
- Logging all IT problems and resolutions
- Scheduling upgrades and security backups of hardware and software systems.
- Researching and installing new systems and Technologies.
- Ensuring the smooth running of all IT systems, including anti-virus software, print services and email provision
- Ensuring all software is properly licensed
- First port of call and initial troubleshooting of IT problems and resolving if possible
- Coordinating with external support company
- Keeping inventory of hardware and maintenance records
- Overseeing file management on centralized resource (e.g. server) or on individual workstations
- Advising on training needs and courses available
- Providing secure access to the network for remote user
- Managing crisis situations, which may involve complex technical hardware or software problems
- Ensuring the security of data from internal and external attack
- Training new staff
- Purchase of IT services and goods
- Managing the IT service vendors
- Basic setups for a new user like Windows username, Emails, Telephone
- Manage the EPABX (Telephone) for the office
- IT Policy development and implementation
- Research on new technologies and software which can improve the performance of the entire office
- Responsible for managing the domain name registration and web hosting
- Co-ordinate with the software section for the development for utilities and software
- Monitoring the firewall and internet
- Keeping up to date with the latest technologies
KNOWLEDGE, SKILLS & ABILITIES
- Over 3 yrs experience in a decision making position.
- Expertise in Windows server 2003 and client OS like windows 2000 and Windows XP.
- Knowledge of MS Office packages.
- Knowledge of Symantec Antivirus.
- Excellent knowledge in hardware/troubleshooting.
- Strong communication skills.
- Capable of managing a team.
- Team player.
- Project management.
- Ability to work with people at all levels in an organization
- Ability to contribute to and implement organizational strategy.
- Basic knowledge in SUSE LINUX.
- Basic concepts involved in software development.
- Basic concept in telephony.
Job Description:New Business Development Manager Explorer Publishing produces a unique range of guidebooks for travellers and residents, covering various destinations around the world. In addition we have a contract publishing arm offering complete creative solutions, including commemorative books, commercial material, B2B publications and online content, to a wide variety of clients.
We are currently looking for a New Business Development Manager to maximise this side of our business. This person will be responsible for generating revenue from our publishing services, managing clients, working with our marketing department to develop necessary materials to promote our services and devising inventive revenue streams.
Ideal candidates will have a minimum of 2 years experience as an Account Manager or New Business Development Manager for a contract publisher or creative agency. You will need to show a proven track record in account acquisition as well as understand complete publishing solutions (including print finishes and packaging).
Job Description: Senior Graphic Designer
Reports to: Creative Director
Date: 2008
General Responsibilities
The Senior Graphic Designer, under the guidance of the Creative Director, is responsible for design and production of printed materials for Explorer Publishing and Explorer Designlab. The Designer will hopefully take Explorer to the next level of Publishing through his inspired designs.
Specific Responsibilities
- Produces creative visual solutions to the communication needs of all clients
- Is responsible for all pre-production art preparation, and the design and development for existing and upcoming publications (resident guides, visitor guides, activity guides, client projects, etc), advertisements, promotional materials, etc
- Meets with internal and external clients to discuss and interpret their needs
- Produces accurate and high quality work, working to tight deadlines
- Co-ordinates reproduction and dissemination of printed materials
- Maintains organised archives
- Act as a technical resource for the Explorer team in the area of marketing and publication design, and related programs
- Is in charge of training, development and management of the junior graphic design team
Knowledge, Skills & Abilities
- Strong graphic design and page layout skills with 4-6 years publishing design experience
- Extensive experience with and, advanced knowledge of, the following applications:
- Page Layout Adobe Indesign (Quark Xpress)
- Drawing (Adobe Illustrator)
- Photo Editing (Adobe PhotoShop, Aperture)
- Others (Acrobat Distiller)
- Strong background with both Mac and PC operating systems
- Ability to clearly document all projects
- Effective verbal and written communication skills, and the ability to interact professionally with a diverse team
- Strong attention to detail and multitasking skills
- Self-motivated, enthusiastic and independent individual who also works well in team environment
- Good understanding of material costs and time limits
Communicates & Co-Operates With
Publisher & Managing Editor
Photography Manager & Photographers
Junior Graphic Designers & IT Team
Editorial & Sales Teams
Printer & Prepress Representatives
Job Description: Layouter
Report to: Layout Manager
Date: 2008
GENERAL RESPONSIBILITIES
The Layouter is designing the book layouts and all the printed materials for Explorer Publishing.
SPECIFIC RESPONSIBILITIES
- Produces visual solutions to the communication needs of Explorer Publishing, continually enhancing the Explorer corporate style.
- Designs product templates, Web pages, all publicity products (wheel covers, posters, t-shirts, flyers, brochures etc), plus advertisements and corporate publications for Explorer clients.
- Produces accurate and high quality work, working to tight deadlines
KNOWLEDGE, SKILLS & ABILITIES
- Strong graphic design and page layout skills.
- Extensive experience with and, advanced knowledge of, the following applications:
- Page Layout (Quark Xpress)
- Drawing (Adobe Illustrator)
- Photo Editing (Adobe PhotoShop)
- Others (Adobe Distiller, MS PowerPoint)
- Strong background with both PC and Mac operating systems
- Strong attention to detail and multitasking skills
- Creative, innovative and enthusiastic individual who also works well in team
COMMUNICATES & CO-OPERATES WITH
- Layout Manager
- EDL Admin Manager
Job Description:HR & Admin Manager
Report to:Publisher
Date: 2008
GENERAL RESPONSIBILITIES
This leadership position supports an organisation of 70 employees and manages a team of five direct report administration staff. Responsibilities include all matters pertaining to office administration/infrastructure and Human Resources
SPECIFIC RESPONSIBILITIES
- Prepare annual HR budgets and manpower analysis
- Recruit, interview, test, and select employees to fill vacant positions; conduct new employee orientation
- Develop and implement HR policies, procedures & processes; ensure these are properly communicated and administered to all employees.
- Provide advisory support to all levels of staff and in particular to line managers
- Maintain personnel records and prepare and administer all employee contracts
- Coordinate and supervise the tracking of probationary periods and performance evaluation & development for all employees
- Manage all employee relations matters (staff counselling, management coaching, discipline etc)
- Administer compensation & benefits programs (health insurance, leave etc)
- Formulate and maintain job descriptions and the organisation chart
- Develop and maintain standard operating procedures for all HR and Admin processes; manage the performance of HR operations to ensure quality control of data, accuracy and timeliness of services provided
- Identify employment law changes and ensure development and/or update of relevant policies and procedures and implementation
- Manage the entire office administration function
- Supervise PRO and visa formalities
KNOWLEDGE, SKILLS & ABILITIES
- Minimum of a Bachelors degree in HR or Business Administration
- Excellent English communication skills
- Ability to work under pressure, and manage and prioritise multiple projects and tasks
- Positive, results focused team player who is innovative and creative
- Excellent computer literacy skills
- Ability to take initiative and deliver results independently with demonstrated complex and strategic problem solving skills
- Knowledge of leading edge HR with strategic and operational experience as well as the UAE Labour Law
- Must be able to deal with the challenge maintaining strong staff motivation and adherence to office rules & procedures in a relaxed environment that is also highly deadline driven
Candidates must have at least 3 years previous experience as an Administration/ HR Manager, preferably in the UAE.
Close
Job Description:Administrator
Report to:Administration Manager
Date: 2008
GENERAL RESPONSIBILITIES
The role’s primary responsibility is to perform administrative support activities for all departments, including word processing, filing, faxing, contacting clients on behalf of other staff, support Editorial research etc.
SPECIFIC RESPONSIBILITIES
- Support all departments with varying administrative tasks such as, but not limited to, preparing shipments, performing research, updating/maintaining the EMS, preparing correspondence, filing etc.
- Maintain the full stock of the office book cupboard. All books need to be available at anytime in the office
- Maintain the first aid kit on a regularly basis
- Organising the maintenance of the fire extinguishers
- Organise all general maintenance services for the office, either coordinate internal or get a maintenance company to organise it
- Keep track of Medical Insurance and prepare all necessary documents for new employees
- Update Explorer employee data in EMS, add new employees with their picture
- Ordering lunch on behalf of the staff, receiving the food deliveries and notifying the respective colleagues
- Ensure that all employees have the necessary work tools, such as chairs, drawers, telephone, etc.
- Check Salik Toll account on a regular basis and ensure that the necessary payments are made
- Keep track of employees birthdays and order cakes for them
- Keep track of employees on a visit visa and send them on visa runs
- Organise and prepare the drivers daily schedule
- Ordering petrol and parking cards for new employees
- Keeping track of all barter deals in an excel file and remind Admin when they expire
- Keep the printer station (Mezzanine floor) clean and tidy any time
- Schedule the admin drivers on a daily base
- Schedule the office cleaner and make sure his duties are done in a satisfying way
KNOWLEDGE, SKILLS & ABILITIES
- Minimum three years experience in a similar administrative role
- University degree
- Strong communication and customer service skills
- Possesses good prioritising and organisational skills
- Excellent knowledge of Microsoft Office Software
- Strong communication and teamwork skills, and the ability to work with people at all levels in an organisation
- Capable to manage multiple projects
- Able to work without supervision and to tight deadlines
- Able to perform Internet research
